Administrative Assistant – AI Proficiency

About the role

Learning Genie is seeking a highly organized Administrative Assistant to support day‑to‑day operations and the K‑12 sales team. This remote position is open to candidates in LATAM or the Philippines who can work Pacific Time business hours.

Key responsibilities

• Manage calendars, schedule meetings and coordinate communications for supported teams.
• Assist with contracts, invoices, billing and basic bookkeeping using Excel and QuickBooks Online.
• Maintain company data and documents, prepare reports and simple presentations.
• Support K‑12 sales by updating CRM records, preparing quotes and order paperwork, and tracking purchase orders and renewals.
• Identify operational bottlenecks and suggest improvements to internal processes.

Required profile

• 1–3 years of experience in administrative, operations or sales‑support roles.
• Advanced English proficiency with clear written and verbal communication.
• Strong organizational skills, detail‑oriented and able to meet deadlines.
• Coachable, eager to learn and comfortable in a fast‑paced remote environment.
• Available to work 8:00 AM–4:30 PM PT.

Required skills

• Excel
• QuickBooks Online
• Google Workspace
• Zoom

What we offer

• 100% remote work with a collaborative, people‑first team.
• Exposure to operations, sales and leadership in a fast‑growing EdTech company.
• Direct impact on the company’s growth and mission to shape AI‑enabled education.