Project Associate

About the role

The Project Associate is a full‑time (40 hours/week) position based in Guatemala City. Reporting directly to the Chief of Party (CoP), the associate acts as the operational backbone, ensuring that project priorities, decisions, and risks are tracked and addressed promptly.

Key responsibilities

• Serve as the primary coordination point between the CoP and the project team, triaging issues by urgency and importance.
• Anticipate and prepare briefing materials, agendas, decision summaries, and other documentation for meetings, travel, and milestones.
• Maintain a consolidated tracker of CoP decisions, commitments, and follow‑up actions, ensuring clear ownership and deadlines.
• Proactively follow up with staff on agreed actions, escalating delays or emerging risks as needed.
• Conduct initial quality reviews of reports, presentations, memoranda, and other documents, checking for completeness, clarity, consistency, and proper formatting.
• Identify matters requiring CoP attention and route other issues appropriately.
• Provide background information, status updates, and supporting documentation to enable timely, decision‑ready briefings.

Required profile

• Full‑time availability (40 hours per week) and residence in or willingness to work in Guatemala City.
• Strong initiative, ownership, judgment, discretion, and meticulous attention to detail.
• Excellent written communication skills with the ability to synthesize complex information into clear, concise products.
• Proven ability to anticipate senior‑level information needs and manage multiple priorities simultaneously.
• Experience in coordinating project activities, tracking decisions, and following up on actions.

Required skills