Remote Executive Assistant to CEO

About the role

Viva is seeking a Remote Executive Assistant to support fast‑growing US and Canadian startup leaders. You will work closely with up to three CEOs, taking ownership of daily operations, anticipating needs, and helping executives stay ahead.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process‑improvement initiatives.
• Coordinate across teams and stakeholders to ensure alignment.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• 2+ years of general work experience with at least one role held for 2+ years.
• Fluent English (C1 level).
• Detail‑oriented, execution‑focused, and comfortable communicating with senior leaders.
• Enjoy building structure, improving processes, and thriving in fast‑paced environments.
• Motivated by growth, feedback, and long‑term career development.

Required skills

• Google Workspace
• Slack
• Notion
• AI automation tools

What we offer

• Base pay $1,200 USD/month, up to $1,600 USD with performance bonuses.
• Compensation reviews every 6 months.
• Global health insurance (medical, dental, vision, mental health).
• Paid holidays, vacation, sick days, family care days, and parental leave.
• 5‑week paid training plus ongoing coaching.
• 100% remote work forever, fixed schedules, no overtime.
• Clear growth paths to Senior EA, CSM, Project Manager, or Chief of Staff.