Remote Executive Assistant to CEO

About the role

Viva is looking for a proactive Remote Executive Assistant to support up to three fast‑growing startup CEOs in the US and Canada. You will act as the right‑hand for leaders, anticipating needs, streamlining processes, and ensuring daily operations run smoothly.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Design and maintain workflows, trackers, and documentation to improve efficiency.
• Support project coordination, reporting, and process‑improvement initiatives.
• Facilitate communication across teams and stakeholders, tracking deadlines and deliverables.
• Identify bottlenecks and propose better systems and tools.

Required profile

• At least 2 years of professional experience with a minimum 2‑year tenure in one of the last three roles.
• Fluent English (C1 level) and strong written communication.
• Detail‑oriented, execution‑focused, and comfortable working in a fast‑paced environment.
• Interest in AI and automation tools and a willingness to learn new software.

Required skills

• Google Workspace
• Slack
• Notion
• AI automation tools

What we offer

• Full‑time contractor role with a base salary of $1,200 USD, up to $1,600 USD total per month.
• Performance bonuses, salary reviews every six months, and clear growth paths.
• 100 % remote work with fixed schedules, no overtime, and weekends off.
• Global health insurance, paid holidays, vacation, sick days, parental leave, and family‑care days.
• Five‑week paid training, ongoing coaching, and a supportive, mission‑driven culture.