Remote Executive Assistant to CEO

About the role

Viva is seeking a proactive Remote Executive Assistant to support up to three fast‑growing startup CEOs across the US and Canada. You will own daily administrative and operational tasks, anticipate executive needs, and help drive efficiency in a high‑tempo environment.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Build and refine workflows, trackers, and documentation to streamline operations.
• Support project coordination, reporting, and process‑improvement initiatives.
• Facilitate communication across teams and stakeholders, tracking deadlines and deliverables.
• Identify inefficiencies and propose better systems and tools.

Required profile

• Minimum 2 years of professional experience with at least one role held for 2 + years.
• Fluent English (C1 level) and reliable, proactive communication style.
• Passion for AI, automation, and continuous improvement.
• Comfortable working remotely with fixed schedules and no overtime.

Required skills

• Google Workspace
• Slack
• Notion
• AI automation tools

What we offer

• Full‑time contractor role with base pay $1,200 USD/month, up to $1,600 USD/month including bonuses.
• Performance bonuses, salary reviews every six months, and clear growth paths (Senior EA, CSM, Project Manager, Chief of Staff).
• 100 % remote work, global health insurance, paid parental leave, 5‑week paid training, and ongoing coaching.