Remote Executive Assistant to CEO

About the role

Viva is seeking a proactive Remote Executive Assistant to support fast‑growing US and Canadian startups. You will work directly with up to three CEOs, helping them stay organized, anticipate needs, and drive efficiency across their daily operations.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process‑improvement initiatives.
• Coordinate across teams and stakeholders to ensure smooth execution.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• Minimum 2 years of general work experience with at least one role held for 2 + years.
• Fluent English (C1 level).
• Detail‑oriented, execution‑focused, and comfortable communicating with senior leaders.
• Enjoy building structure, improving processes, and thriving in fast‑paced environments.
• Motivated by growth, feedback, and long‑term career development.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Full‑time contractor role with a base of $1,200 USD, up to $1,600 USD total per month.
• Performance bonuses, compensation reviews every 6 months.
• Global health insurance (medical, dental, vision, mental health).
• Paid holidays, vacation, sick days, family care days, and parental leave.
• 5‑week paid training plus ongoing coaching.
• Clear growth paths to Senior EA, CSM, Project/Operations Manager, or Chief of Staff.
• 100 % remote, fixed schedules, no overtime, weekends off.