Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive in a fast‑growing startup environment. This full‑time remote position is open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will act as the right‑hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Analyze data, generate reports, and maintain SOPs and documentation.
• Identify and implement workflow enhancements across the organization.
• Facilitate internal communication and project coordination.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong written and spoken English (C1 level).
• Proactive attitude and ability to work independently.
• Experience with remote collaboration tools and a passion for AI‑enhanced productivity.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career progression to Senior EA, Customer Success Manager, or Chief of Staff.