Remote Executive Assistant to CEO

About the role

Viva is looking for a Remote Executive Assistant to support fast‑growing US and Canadian startups. You will work directly with CEOs, taking ownership of daily operations, anticipating needs, and helping leaders stay ahead.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process‑improvement initiatives.
• Coordinate across teams and stakeholders to ensure smooth execution.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• 2+ years of general work experience with at least one role held for 2+ years.
• Fluent English (C1 level).
• Detail‑oriented, execution‑focused and comfortable thinking in systems.
• Enjoy fast‑paced environments, learning new tools, and continuous feedback.

Required skills

• Google Workspace
• Slack
• Notion
• AI automation tools

What we offer

• Base salary $1,200 USD per month, up to $1,600 USD with performance bonuses.
• Compensation reviews every 6 months.
• 5‑week paid training plus ongoing coaching.
• Global health insurance (medical, dental, vision, mental health).
• Paid holidays, vacation, sick days, and family‑care days.
• Paid parental leave and flexible parent policies.
• 100% remote work forever with clear growth paths (Senior EA, CSM, Project Manager, Chief of Staff).