Virtual Assistant to CEO (Remote)

About the role

Viva is looking for a remote Virtual Assistant to support fast‑growing US and Canadian startup CEOs. You will work closely with up to three executives, taking ownership of administrative and operational tasks to keep the leaders organized and ahead of their priorities.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements and expense reporting.
• Build and improve workflows, trackers, and documentation for projects and processes.
• Coordinate across teams and stakeholders, tracking deadlines, dependencies and deliverables.
• Identify inefficiencies and propose better systems to increase scalability.

Required profile

• 2+ years of general work experience with at least one role held for 2+ years.
• Fluent English (C1 level) and detail‑oriented, execution‑focused mindset.
• Comfortable working in fast‑paced startup environments and eager to learn new tools.
• Interest in AI and automation tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Full‑time contractor role with $1,200 USD base salary, up to $1,600 USD total monthly earnings.
• Performance bonuses, compensation reviews every 6 months, and raises.
• Global health insurance (medical, dental, vision, mental health).
• Paid holidays, vacation, sick days, parental leave and flexible policies.
• 4‑week paid training, ongoing coaching, and clear growth paths to senior EA, CSM, Project Manager or Chief of Staff.