Virtual Executive Assistant – Remote

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a fast‑moving startup executive. The position is fully remote and serves as the right‑hand for an executive operating across Latin America, ensuring smooth daily operations and strategic execution.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis, prepare project updates, and coordinate cross‑functional initiatives.
• Support operational projects and improve process efficiency.

Required profile

• Minimum 2 years experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or similar role.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently with at least one role held for 2 + years.
• Proactive mindset and comfort working in a remote‑first environment.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every 6 months.
• Fixed schedule, no overtime, weekends off.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career growth paths to Senior EA, Customer Success Manager, or Chief of Staff.