Virtual Executive Assistant – Remote

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a fast‑moving startup executive. The role is fully remote and open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, prepare reports, and maintain SOPs and documentation.
• Coordinate projects and facilitate cross‑team communication.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently and proactively.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with raises every 6 months.
• Fixed schedule, no overtime, paid holidays, vacation, sick and family‑care days, plus parental leave.
• Global health insurance, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.
• 100 % remote work forever and a supportive, high‑performing team.