Virtual Executive Assistant (Remote)

About the role

Viva is looking for a Virtual Executive Assistant to support a fast‑moving US or Canadian startup executive. The role is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, create SOPs, and maintain documentation.
• Coordinate projects and facilitate internal communication across teams.

Required profile

• Minimum 2 years experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or a similar role.
• Fluent (C1) written and spoken English.
• Proven track record of at least one role with a 2‑year tenure.
• Comfortable using Google Workspace, Slack, Notion and enthusiastic about AI tools.
• Proactive mindset, able to work independently without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with raises every 6 months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career growth paths to Senior EA, CSM, or Chief of Staff.
• 100 % remote work forever.