Virtual Executive Assistant – Remote

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a fast‑moving startup executive. The role is fully remote and serves as the central hub for administrative and operational tasks, ensuring the executive can focus on strategic priorities.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, conduct data analysis, prepare reports, and maintain SOPs and documentation.
• Coordinate cross‑functional projects and support internal teams to keep initiatives on track.

Required profile

• 2+ years of experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or a similar role.
• Fluent English (C1 level) with strong written and spoken communication.
• Demonstrated ability to work independently and proactively without constant supervision.
• Comfortable using Google Workspace, Slack, Notion, and enthusiastic about AI tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance, 100% remote work forever, and a 5‑week paid training program.
• Clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.