Virtual Executive Assistant to CEO (Remote)

About the role

We are looking for a proactive Virtual Executive Assistant to support up to three CEOs of fast‑growing US and Canadian startups. Working remotely from Central America or Mexico, you will help leaders stay organized, anticipate needs, and drive efficiency across administrative and operational tasks.

Key responsibilities

• Manage calendars, inboxes, meeting logistics, travel arrangements and expense reporting.
• Design, maintain and improve workflows, trackers, and documentation.
• Support project coordination, reporting and process‑improvement initiatives.
• Facilitate communication across teams and stakeholders, tracking deadlines and deliverables.
• Identify inefficiencies and propose better systems and tools.

Required profile

• At least 2 years of professional experience with a minimum 2‑year tenure in one of the last three roles.
• Fluent English (C1 level) and detail‑oriented mindset.
• Comfortable working in fast‑paced, remote environments and eager to learn new tools.
• Interest in AI and automation tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI automation tools

What we offer

• Full‑time contract paying $1,200 USD base, up to $1,600 USD with bonuses.
• Performance bonuses, salary reviews every six months.
• Global health insurance, paid holidays, vacation, sick days and family‑care days.
• 5‑week paid training, ongoing coaching and clear growth paths (Senior EA, CSM, Project Manager, Chief of Staff).
• 100 % remote work with fixed schedules and no overtime.