Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive in a fast‑growing startup environment. This fully remote position serves a US or Canadian leader while operating from any of the listed Latin American countries. You will combine high‑level administrative support with process‑improvement initiatives.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Develop and optimise workflows, create SOPs, and maintain documentation.
• Analyse data, generate reports, and support internal project coordination.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong written and spoken English (C1 level) and fluency in Spanish.
• Proven ability to work independently, stay proactive, and handle multiple priorities.
• Experience with remote collaboration tools and a comfort with AI‑enhanced workflows.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term remote work (100% remote, forever) and clear growth paths to Senior EA, CSM, or Chief of Staff.