Remote Executive Assistant - Operations & Projects (LATAM)

About the role

FreeUp is looking for a high-performing Executive Assistant to support the CEO in building structure, reducing distractions and optimizing daily operations. The role turns a high-volume inbox and a meeting-heavy calendar into a streamlined, priority-driven workflow, owning core operational processes, managing communication systems and coordinating recruiting pipelines. It is a full-time, fully remote position based in LATAM.

Key responsibilities

• Email and communication management: run an email triage system (starting with 8 categories), sort and prioritize messages daily, flag revenue-generating emails, delegate actions, move tasks into a task manager (Notion) and draft routine responses.
• Meetings and calendar coordination: block time for priority work, manage meeting requests and invites, keep availability accurate and adjust the calendar to protect deep work.
• Process optimization: document and improve workflows and SOPs in Notion, support internal systems for accountability and delegation, assist with invoicing about twice a month and follow up on delegated tasks.
• Task delegation and tracking: maintain a shared Notion workspace, assign deadlines, track progress, prepare agendas for daily and weekly sync meetings and keep a clear task pipeline visible.
• Operational and personal support: maintain recurring checklists, track compliance deadlines such as bi-annual certifications and audits, give proactive reminders and reduce operational risk.
• Daily communication via Slack with structured updates, and use Calendly, MS Teams and Mosaic.

Required profile

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator or similar.
• Exceptional email management and prioritization skills, and the ability to make judgment calls on priorities.
• Strong written communication, comfort with sensitive information and follow-through.
• Reliable high-speed internet and a modern home office setup.

Required skills

• Proficiency in digital tools; Notion strongly preferred.
• Comfortable with Slack, Calendly, MS Teams and Mosaic.

What we offer

• Salary of $800-$1,600 per month depending on experience.
• International experience and the option to work remotely from anywhere.
• Performance bonuses, PTO and HMO coverage after 3 months.
• Learning and development opportunities in a supportive, collaborative team.