Asistente Administrativo de Compras y Logística

About the role

Jhpiego is seeking a motivated Administrative Assistant to support its Purchasing and Logistics operations for the RISE project in Guatemala City. The role ensures timely execution of procurement processes, document control, and effective communication with staff and suppliers while adhering to internal policies.

Key responsibilities

• Request, follow up and evaluate quotations from suppliers.
• Prepare and control purchase orders and related documentation.
• Communicate with vendors and assist in their administrative evaluation.
• Manage invoices, requisitions and acquisition records.
• Track orders from issuance to receipt and maintain inventory records for fixed assets.
• Generate reports, maintain physical and digital filing systems, and handle internal requests.
• Coordinate agendas, emails and inter‑departmental communications.
• Ensure compliance with confidentiality standards and report any risks affecting the project.

Required profile

• University degree in Administration, Industrial Psychology or a related field.
• 1‑2 years of relevant experience as a purchasing assistant, preferably in NGOs or development projects.
• Ability to work independently and manage multiple priorities with limited supervision.
• Willingness to work on‑site in Guatemala City.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Excel.