Asistente de Facilities

About the role

The Facilities Assistant supports daily operational continuity by managing petty cash, coordinating internal messaging, and handling various administrative tasks in line with established procedures. The role ensures internal and external client satisfaction while safeguarding budget compliance.

Key responsibilities

• Custody and execution of assigned petty cash, adhering to policy and internal client service standards.
• Coordinate internal messenger services and various support staff to maintain operational flow.
• Process and guarantee payment of miscellaneous services required by the Commercial area and regional teams.
• Manage internal visitor reception, room assignments, and messenger procedures.
• Create purchase requests for supplies needed by different areas to sustain operations.
• Prepare expense and investment reports for budget control.
• Handle travel arrangements, accommodation bookings, and expense reimbursements in line with policy.
• Support special events requested by the Commercial area, respecting objectives and budget.
• Execute fund turnover closure and renewal processes (specific to Guatemala).

Required profile

• Minimum education: high school diploma (Diversificado/Bachiller).

Required skills

• Proficiency in Microsoft Excel.
• Basic knowledge of SAP.