Asistente Ejecutiva y Personal de Dirección

About the role

IMG Agency is seeking a highly organized Executive and Personal Assistant to support senior management in both professional and personal matters. The role requires proactive problem‑solving, confidentiality, and the ability to anticipate needs.

Key responsibilities

• Manage and organize the executive’s professional agenda, including meetings, travel, and appointments.
• Record commitments, assign responsibilities, and track follow‑ups from internal status meetings.
• Maintain an up‑to‑date list of pending tasks and priorities.
• Prepare executive summaries for decisions, approvals, and reviews.
• Coordinate with internal teams (Administration, Accounting, etc.) to ensure timely closure of tasks.
• Organize documents, receipts, and other information required by the executive.
• Handle personal tasks such as payment tracking, document management, travel logistics, personal appointments, and errands within Guatemala City.

Required profile

• 2–4 years of experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• Strong sense of urgency, discretion, and ability to work autonomously.
• Own vehicle with a valid driver’s license and availability to run errands locally.

Required skills

• Advanced use of Microsoft Excel.
• Proficiency with Microsoft Office suite.
• Experience with Google Workspace.
• Practical knowledge of AI tools such as ChatGPT or Claude for research, organization, and task optimization.