Remote Executive Assistant (LATAM) – Operations & Business Development

About the role

FreedUp is looking for an experienced Executive Assistant to support its CEO in a fully remote position. The role turns a high-volume inbox and a meeting-heavy calendar into a streamlined, priority-driven workflow, and also owns core operational processes, manages communication systems, coordinates recruiting pipelines and helps implement tools and SOPs that reduce cognitive load for the CEO and leadership team. It is a full-time, remote job based in LATAM.

Key responsibilities

• Email and communication triage: organize the CEO's inbox daily, monitor Google Chat, draft routine responses and set criteria for what needs direct response
• Administrative support: office supplies and equipment, gifting and relationship-building gestures, calendar management, document management and contractor coordination
• Business development and CRM: maintain the CEO's HubSpot pipeline, support lead-generation lists for Greensboro, Wilmington and Richmond, schedule meetings, take meeting notes and follow up
• Meeting and calendar coordination: block time for deep work, manage invites and availability, adjust the calendar as preferences change
• Process optimization: document and improve workflows and SOPs in Notion, support invoicing and tactical admin tasks
• Task delegation and tracking: run a shared Notion workspace, assign deadlines, prepare meeting agendas and follow up on delegated tasks

Required profile

• 3+ years supporting senior executives as an EA, Operations Coordinator or similar
• Strong written communication, judgment on prioritization and comfort with sensitive information
• Business acumen: understanding of sales pipelines, business development and CRM workflows
• Comfortable working in high-accountability, high-clarity environments

Required skills

• Google Workspace, Gmail, Google Chat, Google Calendar and HubSpot (CRM)
• Notion (strongly preferred)
• Reliable high-speed internet and a modern home office setup

What we offer

• Salary of $800-$1,600 per month depending on experience
• International experience and the chance to work remotely from anywhere
• Learning and development opportunities, potential performance bonuses, PTO and HMO after 3 months