Programme Assistant, GS5 (FTA)

About the role

The Programme Assistant supports the Guatemala Country Office of UNFPA in the preparation, implementation and monitoring of country programmes, and provides operational support in administration, travel, logistics and knowledge and information management. Reporting to the Country Programme Officer/s and coordinating with the Assistant Representative/Programme Team Coordinator, the post is a key link between the Operations and Programme teams.

Key responsibilities

• Support country programme planning: compile and summarize data for budgets, monitor project implementation through reports, and prepare information for internal audit and evaluations
• Support engagement with implementing partners, monitoring of funds transferred to them, and assurance activities such as microassessments, spotchecks and audits
• Support procurement (shopping under GTQ 5,000), panel evaluations, hiring of individual consultants, and payment requisitions
• Provide translation and document drafting support, record meeting minutes, maintain digital filing systems and manage correspondence
• Organize events and travel, process missions through the UNall Travel platform, and coordinate travel documentation for staff and high-level visitors
• Draft correspondence, briefings and multimedia presentations, and support knowledge sharing, training and communication materials

Required profile

• Secondary education, preferably supplemented by technical or university courses in public administration, finance or economics
• At least 5 years of relevant experience in programming, including oversight and administrative work
• Previous experience in the UN system or other international organizations is an advantage
• Strong organizational, interpersonal, communication and administrative skills, able to manage routines with minimal supervision
• Fluent Spanish and working English; French and Portuguese are desirable

Required skills

• Microsoft Word, Excel and PowerPoint
• Knowledge of financial principles and experience with finance and spreadsheet software
• Familiarity with ERP systems such as Oracle Cloud/Quantum is an asset