Remote Administrative Assistant

About the role

Virtual Emily Staffing is seeking a proactive Administrative Assistant to support daily operations in a fully remote environment. The ideal candidate thrives in fast‑paced settings, communicates clearly, and helps keep the team organized and efficient.

Key responsibilities

• Handle phone calls, correspondence, and visitor inquiries.
• Schedule meetings, appointments, and events, managing calendars for team members.
• Maintain digital and physical filing systems, ensuring documents are up‑to‑date and accessible.
• Order office supplies, coordinate facility upkeep, and keep the workspace orderly.
• Enter and update data in company databases and generate reports as needed.
• Arrange travel accommodations and prepare itineraries.
• Assist various departments on special projects and administrative tasks.
• Provide courteous customer service to internal and external stakeholders.

Required profile

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration is a plus.
• At least 2 years of administrative or office support experience.
• Strong organizational abilities, attention to detail, and professional confidentiality.
• Excellent written and verbal communication skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Operation of standard office equipment (printers, fax machines)
• Familiarity with scheduling software
• Familiarity with project‑management software

What we offer

• 100% remote work, Monday‑Friday schedule
• Contractor agreement with $900 USD compensation
• 15 days paid time off plus 2 family days per year
• Wellness program and career development opportunities