Remote Executive Assistant to CEO

About the role

Viva is looking for a remote Executive Assistant to support up to three fast‑growing startup CEOs in the US and Canada. You will act as a proactive partner, anticipating needs, organizing daily operations and helping leaders stay ahead of their priorities.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements and expense reporting.
• Design and maintain workflows, trackers and documentation to improve efficiency.
• Support project execution, reporting and process‑improvement initiatives.
• Coordinate communication across teams and stakeholders, tracking deadlines and deliverables.
• Identify bottlenecks and propose better systems and tools.

Required profile

• At least 2 years of general work experience with a minimum 2‑year tenure in one of the last three roles.
• Fluent English (C1 level) and strong written communication.
• Detail‑oriented, execution‑focused and comfortable thinking in systems.
• Enthusiastic about AI and automation tools and thriving in fast‑paced environments.

Required skills

• Google Workspace
• Slack
• Notion
• AI automation tools

What we offer

• Full‑time contractor role with a base of $1,200 USD per month, up to $1,600 USD including performance bonuses.
• Compensation reviews every six months and regular performance bonuses.
• Global health insurance (medical, dental, vision, mental health) and paid parental leave.
• 5‑week paid training, ongoing coaching and clear growth paths to senior EA, CSM, Project Manager or Chief of Staff.
• 100 % remote work, fixed schedules, no overtime, weekends off and generous paid time off.