Remote Executive Operations Assistant - CEO Support

About the role

FreedUp is looking for a proactive, detail-oriented Executive Assistant to support the Founder and CEO of a fast-growing organization building innovative systems. The role suits someone with strong written communication skills who can handle large volumes of email, represent the Executive professionally in writing and bring order to the inbox, calendar and meetings. It is a full-time, fully remote position (LATAM) paying $800-$1,600 per month depending on experience.

Key responsibilities

• Manage and organize the Founder's inbox, aiming for Inbox Zero, and triage and reply to most incoming emails within 24 hours
• Draft and send responses on the Founder's behalf while keeping his communication style, and run short daily email triage check-ins
• Manage the calendar: schedule prospect meetings (highest priority), lead-generation partner meetings and investor meetings, protect morning deep work and prepare meetings
• Respond to parents, partners and stakeholders in a way that builds trust and reflects the Founder's voice
• Support task management with Asana, document playbooks and SOPs, and lead weekly check-ins with a "Big Three" agenda
• Help with Meta ads campaigns, social media content and podcast production workflows, including audio coordination, RSS feeds and distribution

Required profile

• 3+ years of experience as an Executive Assistant, Executive Operations Assistant or Operations Manager supporting a founder or senior executive
• Exceptional written English and proven experience managing high-volume inboxes
• Strong organization, attention to detail and ability to work independently while staying in touch with leadership
• Experience with calendar management and task management tools such as Asana, Notion or Superhuman

Technical requirements

• Reliable high-speed internet
• Modern laptop with a multi-core processor
• Noise-canceling headset

What we offer

• International experience and the chance to work remotely from anywhere
• Performance bonuses, PTO and HMO after 3 months
• Learning and development opportunities