Executive Management Coordinator

About the role

This position supports the CEO by organizing, tracking, and controlling the executive’s top priorities. The role ensures that critical information is up‑to‑date, well‑presented, and readily available to facilitate strategic decision‑making.

Key responsibilities

• Manage and prioritize the CEO’s agenda, coordinating meetings, commitments, and follow‑up sessions.
• Prepare presentations, reports, and executive summaries for the Board, committees, and strategic meetings.
• Consolidate minutes, agreements, and action items, tracking owners and deadlines.
• Follow up on pending tasks across departments and flag delays or deviations promptly.
• Monitor key business indicators and keep management dashboards current.
• Organize the CEO’s email, categorizing messages by priority.
• Gather relevant information before meetings and keep the CEO informed of issues requiring attention.
• Coordinate information collection with managers and area leaders.
• Maintain an organized repository of documents, decisions, agreements, and strategic data.
• Handle sensitive and confidential information with utmost discretion.

Required profile

• Degree in Business Administration, Industrial Engineering, Economics, Finance or a related field.
• Experience supporting senior executives, boards, or high‑level management.
• Strong organizational, analytical, and follow‑up abilities.
• Ability to transform extensive data into clear executive presentations and summaries.
• Advanced English proficiency and excellent written communication.
• High level of confidentiality, professional maturity, and results orientation.

Required skills

• Advanced Excel
• Advanced PowerPoint
• Experience with Power BI or other data‑visualization tools (preferred)