Virtual Executive Assistant – Remote

About the role

Viva is looking for a Virtual Executive Assistant to support a fast‑moving US or Canadian startup executive. The role is fully remote and focuses on keeping the executive’s day‑to‑day operations running smoothly while enabling rapid execution across the organization.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting logistics, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, create and maintain SOPs, and produce data‑driven reports.
• Coordinate cross‑functional projects, documentation, and internal communication.

Required profile

• Minimum 2 years of experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent English (C1 level) in both written and spoken communication.
• Demonstrated ability to work independently in a fast‑paced, remote‑first environment.
• Proactive mindset and comfort with continuous improvement.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total with semi‑annual raises.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick and family‑care days.
• Paid parental leave and global health insurance.
• 100 % remote work forever, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.