Administrative Specialist

About the role

The Administrative Specialist is a full‑time, on‑site position in Zacapa, Guatemala, supporting daily office operations for Ayco Farms Inc., a supplier of farm‑fresh produce. The role involves managing documentation, preparing reports, handling correspondence, and maintaining organized records across finance, logistics, and customer accounts.

Key responsibilities

• Manage documentation, prepare reports, and handle internal and external correspondence.
• Maintain organized records for finance, logistics, and customer accounts.
• Coordinate schedules, meetings, and assist with data entry and order/shipment tracking.
• Respond to inquiries professionally and support customer‑service activities.
• Monitor information accuracy, collaborate with cross‑functional teams, and uphold company policies and confidentiality.

Required profile

• Strong written and verbal communication skills; ability to interact with internal teams and external partners.
• Solid analytical abilities, attention to detail, and capability to identify inconsistencies.
• Proven administrative assistance experience, including document management, scheduling, record keeping, and office coordination.
• Customer‑service orientation with responsiveness and professionalism.
• Basic finance knowledge such as invoice handling and expense tracking.
• Proficiency with office software, especially spreadsheets and word processing.
• Ability to work full‑time on‑site in Zacapa and manage multiple tasks and priorities.
• Experience in agriculture, logistics, or supply‑chain environments and fluency in Spanish and English is a plus.

Required skills

• Microsoft Excel
• Microsoft Word