Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive in a fast‑growing startup environment. This fully remote, full‑time position offers the chance to apply your leadership experience to high‑impact administrative and operational tasks.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline and improve internal workflows, create and maintain SOPs, and ensure accurate documentation.
• Conduct data analysis, generate reports, and support project coordination across teams.
• Facilitate internal communication and coordination using collaboration tools.
• Assist with ad‑hoc operational initiatives to increase efficiency.

Required profile

• Minimum 2 years in a leadership or supervisory role within customer service, operations, quality, training, or account management.
• Fluent English (C1 level) – both written and spoken.
• Proven track record of at least one role held for 2 + years.
• Proactive mindset, comfortable working independently without constant direction.
• Willingness to work from any location in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance.
• 100 % remote work – forever.
• Five‑week paid training program.
• Clear career paths to Senior EA, Customer Success Manager, or Chief of Staff.