Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is seeking a bilingual Virtual Executive Assistant to support a senior executive of a US or Canadian startup. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will bring leadership experience, high‑level organization skills, and a proactive mindset to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Improve internal workflows, create SOPs, and produce data‑driven reports.
• Document processes, support project coordination, and facilitate cross‑team communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• At least one previous position held for 2 + years.
• Comfortable working remotely with a fixed schedule, no overtime or weekend work.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.
• Enthusiasm for AI tools and emerging technologies.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career growth paths toward Senior EA, Customer Success Manager, or Chief of Staff.
• 100 % remote work forever.