Virtual Executive Assistant – Remote

About the role

Viva is looking for a Virtual Executive Assistant to support a fast‑moving US or Canadian startup executive. The role is fully remote and serves leaders across Latin America, helping them stay organized and efficient while the company scales.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting logistics, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, create and maintain SOPs, documentation, and project trackers.
• Conduct data analysis, prepare reports, and support cross‑functional coordination.

Required profile

• Minimum 2 years of experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently in a remote, fast‑paced environment.
• Proactive mindset and comfort with AI‑enhanced tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.