Virtual Assistant to CEO (Remote)

About the role

We are looking for a proactive Virtual Assistant to support fast‑growing US and Canadian startup CEOs. This remote, full‑time contractor role focuses on anticipating needs, building efficient processes, and helping executives stay ahead.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting for up to three executives.
• Design, improve, and maintain workflows, trackers, and documentation.
• Support projects, reporting, and process‑improvement initiatives.
• Coordinate with cross‑functional teams and stakeholders.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• Enjoy building structure and improving processes.
• Detail‑oriented, execution‑focused, and think in systems.
• Thrives in fast‑paced environments and loves learning new tools.
• Seeks growth, feedback, and long‑term career development.

Required skills

• 2+ years of general work experience.
• Fluent English (C1 level).
• Stable employment history (at least one role of 2+ years in the last three positions).
• Comfortable with Google Workspace, Slack, Notion, and AI/automation tools.
• Reliable, proactive, and confident communication with leaders.

What we offer

• Base pay $1,200 USD/month, up to $1,600 USD with bonuses.
• Performance bonuses, salary reviews every 6 months.
• 100% remote work forever with fixed schedules, no overtime, weekends off.
• Clear growth paths to Senior EA, CSM, Project/Operations Manager, or Chief of Staff.
• Global health insurance (medical, dental, vision, mental health).
• Paid holidays, vacation, sick days, family care days, and parental leave.
• 5‑week paid training plus ongoing coaching.