Virtual Executive Assistant to CEO (Remote)

About the role

Viva is seeking a remote Virtual Assistant to support fast‑growing US and Canadian startup CEOs. This role goes beyond traditional assistance – you will own processes, anticipate executive needs, and help leaders stay ahead.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting for up to three executives.
• Build and improve workflows, trackers, and documentation to streamline operations.
• Support projects, reporting, and process‑improvement initiatives.
• Coordinate across teams and stakeholders, tracking deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• Enjoy building structure and improving processes.
• Detail‑oriented, execution‑focused, and think in systems.
• Passionate about making work more efficient and scalable.
• Thrives in fast‑paced environments and quickly learns new tools.
• Seeks growth, feedback, and long‑term career development.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Full‑time contractor role with base pay $1,200 USD and potential earnings up to $1,600 USD per month.
• Performance bonuses, salary reviews every six months, and competitive benefits.
• 100% remote work with clear growth paths (Senior EA, CSM, Project Manager, Chief of Staff).
• Work‑life balance: fixed schedules, no overtime, weekends off.
• Global health insurance (medical, dental, vision, mental health), paid holidays, vacation, sick days, and family‑care days.
• Paid parental leave, flexible parent policies, and a 4‑week paid training program with ongoing coaching.