Asistente Administrativo Yamaha Zona 9

About the role

The Administrative Assistant for Yamaha Zone 9 will provide direct operational and administrative support to the Sub‑Manager of Administration, ensuring smooth processing, tracking, and documentation of the area’s activities.

Key responsibilities

• Support the Sub‑Manager Administrative in daily tasks.
• Create, manage, and follow up internal purchase orders.
• Send purchase orders to agencies or relevant areas and monitor their completion.
• Receive, review, and validate commission invoices and supporting documents.
• Maintain up‑to‑date reports on invoice delivery and tracking.
• Draft memoranda for cancellations, returns, and other administrative actions.
• Administer petty cash, including documentation, settlements, and reimbursement requests.
• Track travel expense liquidation, verifying documentation, deadlines, and pending balances.
• Prepare and consolidate administrative reports and controls.
• Keep physical and digital files current.
• Identify inconsistencies in invoices, settlements, purchase orders, and related documents.
• Coordinate administrative requirements with agencies and internal departments.
• Safeguard confidentiality and data integrity.
• Escalate any incidents that could affect processes to the Sub‑Manager.

Required profile

• High‑school graduate; university student preferred.
• At least 1 year of experience in administrative assistance or support.
• Proven experience in controlling and monitoring administrative processes.
• Experience handling and validating documentation and invoices.
• Experience preparing reports and administrative controls.
• Familiarity with purchase orders, petty‑cash management, and travel‑expense liquidation.
• Intermediate proficiency in Microsoft Excel.
• Proficiency with Microsoft Office and Microsoft Teams.
• Desirable knowledge of SAP or other ERP systems.
• Strong organization, attention to detail, confidentiality, initiative, pro‑activity, teamwork, customer orientation, honesty, ethics, and ability to work under pressure.
• Availability to work 100 % onsite at Boulevard Liberación, Zona 9.

Required skills

• Microsoft Excel
• Microsoft Office
• Microsoft Teams
• SAP (or other ERP systems)

What we offer

• Belong to a solid group with 80 years of history.
• Opportunity to join a growing and expanding organization.
• Innovative work environment.
• Job stability.
• Statutory benefits.