Executive & Operations Assistant (Remote, Guatemala)

About the role

We are looking for a highly organized Executive & Operations Assistant to support multiple U.S.-based businesses remotely from Guatemala. This full‑time position involves handling administrative, operational, and basic HR tasks while communicating professionally with English‑speaking stakeholders.

Key responsibilities

• Manage and monitor several company email inboxes, prioritize messages, and draft or send routine responses.
• Coordinate executive and team calendars, schedule meetings, calls, interviews, and prevent conflicts.
• Support payroll and timekeeping: review hours, assist with payroll preparation, track PTO, sick leave, and handle onboarding documentation.
• Assist with employee scheduling, shift coverage, attendance monitoring, and address routine employee inquiries.
• Facilitate client appointment communication for a service business, including confirming and rescheduling appointments.

Required profile

• Advanced professional English (C1/C2) and native or fluent Spanish.
• Strong organizational skills, proactive attitude, and sound judgment.
• Ability to communicate confidently with U.S. employees and customers.
• Interest in a long‑term role with the potential to take ownership of routine administrative duties.

Required skills

What we offer

• Competitive salary $1,200–$1,600 USD per month (based on experience).
• Fully remote work with a consistent Monday‑Friday, 9 AM–5 PM U.S. Eastern Time schedule.
• Opportunity to grow within multiple businesses and gradually assume more responsibility.