Virtual Executive Assistant (Remote)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a fast‑moving startup executive across North America. This fully remote position offers the chance to manage high‑impact administrative and operational tasks while contributing to a mission that creates career opportunities for women in Latin America.

Key responsibilities

• Own the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, conduct data analysis, generate reports, maintain SOPs, and ensure accurate documentation.
• Coordinate cross‑functional projects and facilitate internal communication to keep initiatives on track.

Required profile

• Minimum 2 years experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or a similar role.
• Fluent English (C1 level) in both written and spoken communication.
• Demonstrated ability to work independently with a proactive mindset.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with semi‑annual raises.
• Fixed schedule, no overtime, paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.
• 100 % remote work forever and a supportive, high‑performing team.